Registrar office

1. 1.  Requirement: The candidate must have:
   1. 1.1.  At least a master’s degree;
   1. 1.2.  Excellent communication and interpersonal skill and proven leadership ability and motivation;
   1. 1.3.  An appreciation of team spirit and demonstrated competence in coordination of activities;
   1. 1.4.  An understanding of national and regional policies and guidelines that are directly or indirectly related to the activities of the College;
   1. 1.5.  Commitment towards realization of academic mission of the College;

2.  Duties and Responsibilities

The Registrar head shall have the following duties and responsibilities:

1. a)    Develops and implements proper mechanisms and instruments for the admission, placement and orientation of new students;
2. b)    Coordinates and processes the admission, registration, placement, and graduation of students;
3. c)    Processes registration and course enrolment; schedules classes and exams; assemble and maintain student records;
4. d)    Organizes, coordinates and oversees the academic orientation of new students to the College ;
5. e)    Organizes and administers graduation functions, transcript evaluations, certification process/ issuance of transcripts and other academic credentials for students and alumni in order to provide maximum service to students while ensuring efficient and effective workflow;
6. f)     Ensures that alumni membership records are obtained regularly;
7. g)    Explores and implements new technologies and methods to enhance alumni management;
8. h)   Develops and implements efficient and effective student management information system to collect, process, deploy and disseminate information and data on undergraduate and graduate programs, student population, and student activities;
9. i)     Collects, organizes and disseminates alumni feedbacks and suggestions;
10. j)       prepare the academic calendar of the College each year in consultation with the president/Dean and submit the same to the AC for approval;
11. k)    Creates and maintains up-to-date confidential, private, safe, and permanent records of all students, including drop-outs, dismissals, withdrawals, and alumni of undergraduate and TVET programs;
12. l)     Maintains up-to-date records on curricula of programs and ensures that rules and regulations are adhered to and observed;
13. m)  Prepares and issues identification attesting to the admission status of students;
14. n)   Announces and advertises College programs to the public;
15. o)    Process registration and course enrolment; schedule classes and exams;
16. p)    Organizes, maintains and disseminates up-to-date information on student enrolment, admissions, withdrawals, completion, attrition and graduates;
17. q)    Prepares and disseminates academic calendars after approval by the AC of the College;
18. r)     Develops mechanisms for the timely certification of graduates;
19. s)    Organizes and administers graduation functions, transcript evaluations, issuance of transcripts and other academic credentials for students and alumni;
20. t)     Secures, maintains and ensures the integrity of all academic records;
21. u)   Perform other related tasks given by the immediate supervisor.