Registrar Office

1.  Requirement: The candidate must have:

1.1.  At least a master’s degree;

1.2.  Excellent communication and interpersonal skill and proven leadership ability and motivation;

1.3.  An appreciation of team spirit and demonstrated competence in coordination of activities;

1.4.  An understanding of national and regional policies and guidelines that are directly or indirectly related to the activities of the College;

1.5.  Commitment towards realization of academic mission of the College;

2.  Duties and Responsibilities

The Registrar head shall have the following duties and responsibilities:

a)    Develops and implements proper mechanisms and instruments for the admission, placement and orientation of new students;

b)    Coordinates and processes the admission, registration, placement, and graduation of students;

c)    Processes registration and course enrolment; schedules classes and exams; assemble and maintain student records;

d)    Organizes, coordinates and oversees the academic orientation of new students to the College ;

e)    Organizes and administers graduation functions, transcript evaluations, certification process/ issuance of transcripts and other academic credentials for students and alumni in order to provide maximum service to students while ensuring efficient and effective workflow;

f)     Ensures that alumni membership records are obtained regularly;

g)    Explores and implements new technologies and methods to enhance alumni management;

h)   Develops and implements efficient and effective student management information system to collect, process, deploy and disseminate information and data on undergraduate and graduate programs, student population, and student activities;

i)     Collects, organizes and disseminates alumni feedbacks and suggestions;

j)       prepare the academic calendar of the College each year in consultation with the president/Dean and submit the same to the AC for approval;

k)    Creates and maintains up-to-date confidential, private, safe, and permanent records of all students, including drop-outs, dismissals, withdrawals, and alumni of undergraduate and TVET programs;

l)     Maintains up-to-date records on curricula of programs and ensures that rules and regulations are adhered to and observed;

m)  Prepares and issues identification attesting to the admission status of students;

n)   Announces and advertises College programs to the public;

o)    Process registration and course enrolment; schedule classes and exams;

p)    Organizes, maintains and disseminates up-to-date information on student enrolment, admissions, withdrawals, completion, attrition and graduates;

q)    Prepares and disseminates academic calendars after approval by the AC of the College;

r)     Develops mechanisms for the timely certification of graduates;

s)    Organizes and administers graduation functions, transcript evaluations, issuance of transcripts and other academic credentials for students and alumni;

t)     Secures, maintains and ensures the integrity of all academic records;

u)   Perform other related tasks given by the immediate supervisor.